Slacker Manager has an interesting article on phrases not allowed in the workplace in a Siberian office. (Link)
I think it is wrong for management to ban phrases and punish people for their use. Some of the phrases on the banned list should be perfectly acceptable:
“It’s not my job.” If someone is asking you to do something that is not your job you should tell them that and then direct them to the proper person or office. “Helping out” by doing something that is not your job can cause major problems for both the end-user making the request and for the department that should have done the work to begin with since chances are you are not familiar with the proper procedures and are not doing the job properly. Just because you know how something can be done does not mean that you know how it is done at your workplace. Various policies and procedures are in place for a reason and bypassing them just causes problems.
“It’s/That’s Impossible” Sometimes things are truly impossible. However, saying that on initial contact is probably not a good idea. A better way to handle that would be to let the client know you will need to check on that and get back to them. However, after looking into it if something is actually not possible you should not lie to the client and tell them otherwise.
“I don’t know/I can’t” There is nothing wrong with not knowing something or not being able to do something. The client should understand that and as long as you follow up with a referral to someone who can help them there should be no problem. No being allowed to admit ignorance will only lead to the employee to make something up, which will only hurt the client and the business.
“I’m having lunch” Workers should be allowed to take an uninterrupted lunch break. If alternate coverage can not be provided then the office should be closed for the duration of the lunch break.
“There is no money” This is a valid response if the request involves something that there is no budget for. By letting the client know that up front they can perhaps seek funding for their project earlier.
“I was away/sick/on vacation” Employees should be allowed to take sick/vacation leave without penalty. There is nothing wrong with that. There should then be follow up with a fellow employee to get up to date on the situation so the client can be called back.
“The work day is over” This is similar to the lunch break one. Once employees are done with their shift they should not be expected to work. If an office has posted hours and a client is demanding service past those hours, then it should be up to the client to return during normal business hours or make other arrangements. No one should be expected to work late with no notice.
All of the other ones fall into similar categories as the I was away or I don’t know phrases. Other employees and resources should be checked and the client contacted with pertinent information.
It would seem with most of the items on this list that they assume these phrases exist in a vacuum. There should always be follow up. So while I agree that it would be bad form to simply tell someone “That’s not my job” and then walk away, I think it should be perfectly acceptable to tell someone “That’s not my job. You need to contact *appropriate person*.” It is hard to tell if that is the intent of the manager or not. It doesn’t seem that way to me though.